New benefits-in-kind rules: implications for mobile tool use and management (X-change)

Location:Roularta Conference Center, Zellik




How can your company benefit from the new benefits-in-kind for mobile tools?


For years, Beltug has been calling for benefits-in-kind that match the real usage and needs of businesses in Belgium. Now, a new Royal Decree, valid as of January 1, 2018, has been passed for mobile tools, and will impact every company and organisation.


The improvements to, and alignment of, fiscal and parafiscal regimes, will make company-provided smartphones, laptops, etc. more interesting for employees. This creates some interesting security and device management opportunities!


First, we’ll hear from Jos Panen of VIVES University College about how the previous benefits-in-kind rules resulted in a more complex BYOD situation for them. Then Bjorn Poelman and Joke De Bruycker of Deloitte will unravel the new rules for us.


Finally, we’ll explore together your questions and issues in our roundtable discussion.


Is there someone else in your company who would be interested in this invitation? Feel free to pass it on to your colleagues involved in HR, tax law, etc.


Please note that in order to guarantee an interactive discussion, we are keeping the number of attendees limited, so be sure to book your spot in time.


14:00 - 18:00
Roularta Conference Centre
Z.1. Research Park 120
1731 Zellik




14:00 Welcome coffee


14:30 Introduction: Participants’ expectations around the table

Danielle Jacobs, General Manager, Beltug (English)


14:45 Tax and technology: the case of VIVES University College

At VIVES University College, e-learning and administrative platforms, as well as a wide range of digital communication channels, are used intensively. The laptop is the number 1 working tool amongst the staff – who are all knowledge workers. But as fiscal rules have discouraged employees from accepting devices provided by VIVES, BYOD has become the norm. Jos Panen will shed light on the resulting challenges: in security, manageability and support.

Jos Panen, Head of IT, VIVES University College (English)


15:15 A long time coming: the simplification of benefits-in-kind for devices

We are finally seeing the long-needed simplification of the tax and social security treatment of benefits-in-kind for laptops, mobile phones, internet, etc. In this presentation, we will get a brief overview of the updated legislation, with answers to questions such as:

  • How does the new legislation compare with the previous legislation?
  • What is the difference between devices that are put at the disposal of the employee, but remain the property of the company versus devices provided by the company, that become the property of the employee?
  • How can companies handle a combination of different benefits-in-kind?
  • How does the new legislation promote flexible benefit plans?

Bjorn Poelman, Senior Manager - Global Employer Services, Deloitte (English)
Joke De Bruycker, Senior Consultant - Global Employer Services, Deloitte (English)


15:45 Short coffee break


16:00 Interactive roundtable discussion

Bring your questions and experiences to this session, so we can look together at your issues and concerns regarding benefits-in-kind and the changes to the regulations. Send your questions to Danielle before the event, to ensure they are included. We will discuss participants' issues interactively.


17:00 Wrap up & Closing drink


18:00 End