Software licences knowledgeable negotiation and management (Users only X-change)

Location:Kattebroek Event Venue, Dilbeek



The digitisation of our world is built on a lot of software - from smaller-sized 'plug-and-play' programs to vast and/or customised packages.  And especially for the latter, licences can be a complex challenge to manage.


During this users-only session, our experts share their insights on managing your licences, and negotiating knowledgeably.  We’ll also learn from Toyota about their best practices for software licensing in the cloud.

We encourage you to share this invitation with your colleagues involved in procurement or software asset management!


Please note that in order to guarantee an interactive discussion, we are keeping the number of attendees limited, so be sure to book your spot in time.

13:30 - 18:00
Kattebroek, Elegemstraat 160
1700 Dilbeek



13:30 Welcome coffee


14:00 Introduction: Participants’ expectations around the table


Ann Guinée, Project Manager, Beltug (English)


14:15 Terms and conditions versus monitoring

How do you monitor a well-negotiated licence contract in practice? Signing up for a licence contract could add unexpected workload to IT and the business: measuring consumption, installing additional tooling, etc. In this presentation, our experts from Deloitte highlight some of the common pitfalls when contract and business reality are not aligned.


Joris Palmans, Senior Manager Software Asset Management, Deloitte (English)
Nicolas Reyntens, Director Procurement services, Deloitte (English)


14:45 Q&A: Your questions, your experience


14:55 Pitfalls when negotiating cloud contracts

Moving to cloud-based services really simplifies the life of a SAM manager – according to the software providers!  Our experienced speaker from Toyota puts his finger squarely on the pitfalls in contracts for these cloud services:

  • Look-outs when negotiating
  • Impact of GDPR
  • Your cloud-contract checklist


Steven Wynants, Manager Vendor & Contract Management, Toyota (English)


15:25 Q&A: Your questions, your experience


15:35 Coffee Break


15:50 How to prepare for software licence negotiations

Licence contract negotiations can be very uncomfortable, but proper preparation and relevant information will greatly smooth the process. Our knowledgeable speakers will share key insights on how to remain in control, and avoid unwanted surprises.


Stefan Billiet, Senior Sales Manager Specialized Sales, Comparex (English)
Eva Van de Ven, SAM Solution Advisor Belux, Comparex (English)


16:20 Q&A: Your questions, your experience


16:30 Beltug initiatives on software asset management & procurement - how can we be relevant together?

Based on input from our members, Beltug developed the Code of Conduct for software suppliers. Building on these principles, we have now developed concrete clauses that can be included in software contracts. We will present the scope and the status of this initiative.

Furthermore, we would like to have a round table discussion with you in preparation of our action plan from September: what topics do you want to see on our agenda for procurement and SAM. And we would like your ideas on how Beltug can continue our work on the barriers you face in your daily operations.


Danielle Jacobs, General Manager, Beltug (English)


17:30 Wrap up & Closing drink


18:00 End