SAP, two ways: workshop on SAP licensing AND Beltug challenges SAP

Location:Hotel Abbey, Grimbergen



Many of our Beltug members are customers of SAP, and have shared with us their questions and challenges regarding SAP's software licensing policies.  These questions include (among others): how the licence models will evolve (especially in terms of the growth of cloud services) and how to cope with indirect access.


We are organising a 2-part, users-only workshop to take on your issues. In the first part, we get together without SAP to share knowledge about SAP licensing, have a first go at best practices and map the existing concerns to be prepared for the second part. Then a representative of SAP will join us at the table to discuss our questions.


Be sure to email your specific questions and topics in advance, so we can shape the agenda to include your concerns.


Please note that in order to guarantee an interactive discussion, we are keeping the number of attendees limited, so be sure to book your spot in time.





  Hotel Abbey, Kerkeblokstraat 5, 1850 Grimbergen




13:00 Welcome coffee


13:30 Introduction: Participants’ expectations around the table


Ann Guinée, Project Manager, Beltug (English)


13:45 The evolution of SAP licensing models over time


Recent changes to the SAP licensing models could have a sizeable impact on the compliance of many SAP customers. In this session, we will receive an overview of typical pitfalls related to SAP licensing.  And we’ll find out the specifics of the recent Digital Access Document-based licensing model,  in order to help determine the best licensing strategy.


Bart Verplancke, Senior Manager – SAP Subject Matter Expert, Deloitte (English)


14:15 Q&A: Your questions, your experience


14:30 The challenges of SAP contracts and indirect use


SAP licensing agreements entail certain ‘typical’ challenges for customers, including unclear or inconsistent wording, and undefined or even unilaterally redefined key concepts. In addition, reconstructing the documents that make up the contract can be a nightmare. Rapidly revolving revised versions of general terms and conditions, price lists and usage descriptions further add to the confusion. What are the legal ramifications of these various issues? And more importantly, how can we turn these apparent weaknesses into strengths? These and related aspects will be discussed in an interactive way and on the basis of case studies.


Sarah De Wulf, Associate, Stibbe (English)


15:00 Q&A: Your questions, your experience


15:15 Preparation of the actual challenge


We'll  have a look at the questions on the table and cluster them for the roundtable with SAP.

Moderated by Danielle Jacobs, General Manager, Beltug


15:30 Short coffee break


15:45 Beltug challenges SAP


Moderated by Danielle Jacobs, General Manager, Beltug


17:15 Wrap up & Closing drink


18:00 End