In it to win it: cloud success starts with contract negotiation (X-change)

Location:Living Tomorrow, Vilvoorde


Cloud adoption is running at full throttle in today's corporate world: cloud, hybrid IT, multi-cloud are all attracting their fans.  But cloud is not ‘one per customer’: a large organisation uses over 20 clouds and manages thousands of cloud accounts. This complexity comes with many challenges: to meet them, you need to start at the very beginning. In other words, when negotiating the cloud contract.


Let's zoom in on the hurdles in the negotiation process.  Our experts will share insights and expertise, while real-life cases from Etex and Coca-Cola will reveal their conversations with cloud vendors. Rounding out the event, we will look at exit clauses you might want to consider for your cloud contract - all packed in one Beltug paper.


Don't forget you can pass this invite on to your colleagues from procurement, software asset management, vendor management or legal.


Please note that in order to guarantee an interactive discussion, we are keeping the number of attendees limited, so be sure to book your spot in time.




 Living Tomorrow
Indringingsweg 1
1800 Vilvoorde




12:30 Welcome coffee


13:00 Introduction: Participants’ expectations around the table


Ann Guinée, Project Manager, Beltug (English)


13:15 Data protection hurdles when negotiating cloud and IT contracts


Take a walk through the data protection issues regarding cloud and IT contract negotiations, with a focus on contractual clauses: liability, cooperation obligation, audit rights, security warranties, and subcontractor or data localisation. What is required by law? What is the margin for negotiation? Then, explore a selection of different likely scenarios involving these topics, and discuss the situations that you have encountered in practice.


Evelina Roegiers, Attorney, Crowell & Moring (English)


13:45 Q&A: Your questions, your experience


14:00 Case: Vendor governance and financial treatment for cloud agreements @ Coca-Cola


By aligning project plans, budgets and vendor governance, you can take the lead in your cloud negotiations. Pick up on the real-life experiences and lessons learned of Coca-Cola, when dealing with new cloud agreements for projects or incremental spend.


Kris Maes, Senior Manager – Vendor Management, Coca-Cola European Partners (English)


14:30 Q&A: Your questions, your experience


14:45 Coffee Break


15:15 Case: Cloud negotiation lessons learned @ Etex

Keep your head in the cloud, but your feet firmly on the ground. Through some practical examples, take a down-to-earth journey to cloud. Keep in mind, with best practices the cloud can still take you sky-high. But what does this mean in the context of cloud contracts?


Werner Spinnoy, Vendor & License Manager, Etex Group (English)


15:45 Q&A: Your questions, your experience


16:00 Outsourcing versus public cloud: two separate worlds

Public cloud and outsourcing may at first appear strongly related: in both cases, you put your applications and data in a 3rd-party data centre. But the similarities end there. Public cloud has its own dynamics and rules; its own flavours and pitfalls. It is important to understand the differences before you step into a public cloud story. This presentation will give you a start towards a better understanding, and shine a light on Beltug’s new paper, 'How to prepare for a cloud exit', packed with recommendations on how to be proactive. Companies will feel more comfortable stepping into the cloud when they know that, in case they want to exit, the path is well prepared upfront.


Bart Gouweloose, Independent Consultant, Miradores (English)


16:30 Q&A: Your questions, your experience


16:45 Wrap up & Closing drink


17:45 End