Beltug CIO Cabinet

1. Background

At Beltug, we aim to break down the barriers companies face when building their digital strategy. The Beltug CIO Cabinet acts as a sounding board to support Beltug in its efforts to build positions on the most pressing issues, and to point out the bottlenecks in legislation.

Sharing knowledge and learning from peers is key for all stakeholders in the digital transformation, including at the CIO level. The Beltug CIO Cabinet also acts as a platform for CIOs to exchange experiences and best practices on the challenges of the digital transformation.

2. Scope and mission

The Beltug CIO Cabinet meets, discusses and makes suggestions to Beltug regarding issues, activities and lobbying efforts that can be undertaken in the areas of IT operations, digitisation and digital transformation. Topics can extend beyond the national borders of Belgium. The members of the CIO Cabinet define the discussion topics and agendas for their meetings. Beltug uses the findings and suggestions of the CIO Cabinet to inform its members, and to develop new tools, papers, positions and activities, when and if relevant.

Organisation of events is not in the scope of this initiative, as that is already part of the regular Beltug activities.

Conclusions, best practices and insights will be communicated to the other members via the regular Beltug member activities.

The set-up of the CIO Cabinet is flexible, informal, consensual and determined together with the members of the group. Beltug facilitates the CIO Cabinet. If needed, Beltug cuts the knot on decisions to be taken, always with a view on the interests of the Beltug community and the constructive functioning of the CIO Cabinet.

3. Members: who can apply?

Interested CIOs can apply at info@beltug.be.

They must be Beltug members, from the user side, and participation in task forces is included in their membership (note: a Corporate Basic membership allows your organisation to participate in 1 task force, with a Corporate Premium membership, your company can have delegates in as many task forces as you want). They are knowledgeable people with a high willingness to share their expertise.

For certain profiles, such as lawyers or in-house consultants, Beltug will review the application on a case-by-case basis.

This CIO Cabinet is in no way a platform for commercial purposes.

4. Participation

Participation in the CIO Cabinet by its members is a key component of its success. The CIO Cabinet convenes regularly, with the frequency of meetings determined collaboratively by its members. Active involvement is expected from all members, who are encouraged to share their experiences, propose relevant topics, make presentations, and attend gatherings consistently.

Meetings are conducted through both online and in-person formats, providing flexibility for participants. Building trust among members is paramount to facilitate open information sharing, and regular attendance plays a vital role in establishing and strengthening these personal connections.

From time to time, the CIO Cabinet may extend invitations to non-member experts or individuals with specialised experience in specific topics, in order to contribute to the discussions and enrich the collective expertise of the group. This collaborative approach ensures that diverse perspectives are brought to the table for comprehensive insights and solutions.

5. Confidentiality

Meetings will follow the Chatham House Rule: participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed. However, the conclusions of the CIO Cabinet’s conversations can be used to share knowledge and best practices with the Beltug community.

6. Potential conflicts of interest

In the CIO Cabinet, maintaining ethical conduct and transparency is paramount. If a potential conflict of interest arises during discussions, the concerned member will proactively inform the CIO Cabinet. Subsequently, the member will not be involved in determining Beltug’s position on that particular issue.

This proactive disclosure ensures open communication and helps identify any situations where personal or professional interests may influence decision-making. By excluding the involved member from the decision-making process for the specific issue, the CIO Cabinet preserves objectivity and impartiality in its recommendations.

Through this approach, the CIO Cabinet reinforces its commitment to the highest ethical standards and fosters an atmosphere of trust and collaboration. It ensures that Beltug’s positions are based on collective expertise and are in the best interests of the broader community. Transparency in addressing potential conflicts of interest enhances the credibility of the task force’s contributions and strengthens its impact on initiatives.