Privacy Council

1. Background

The implementation of the EU data protection regulation (GDPR) is a major focus for Beltug, which is committed to providing tools and activities for members to help them in enabling their compliance.

The regulation came into force on 25 May 2018, and it is the official data protection law in all EU Member States.

2. Scope and mission

As privacy continues to be an important topic for companies, Beltug launched the Privacy Council in 2017. Its scope covers various aspects of data protection in the business domain, including, but not limited to, the GDPR.

The Privacy Council provides a platform for experts to exchange experiences and best practices. Beltug uses the Council’s findings and suggestions to inform its members, and to develop new tools, papers, positions and activities, when and if relevant.

This high-level, multidisciplinary Council meets, discusses and makes suggestions and recommendations to Beltug regarding issues, activities and lobbying efforts that can be undertaken in the area of privacy. This includes the GDPR and its implementation in Belgium, as well as other related topics that are within the scope of Beltug’s activities and interests.

Organisation of events is not intended to be within the scope of this initiative, as that is already part of the regular Beltug activities.

Conclusions, best practices and insights may be communicated to the other members via the usual Beltug activities.

The set-up of the Privacy Council is flexible, informal, consensual and determined together with the members of the group. Beltug facilitates the Privacy Council. If needed, Beltug cuts the knot on decisions to be taken, always with a view on the interests of the Beltug community and the constructive functioning of the Privacy Council.

3. Members: who can apply?

Interested Beltug members can apply at info@beltug.be.

Typically, Privacy Council members are practitioners in matters of privacy: whether privacy is a specific part of their day-to-day responsibilities, or their responsibilities are directly impacted by privacy issues and compliance.

They must be Beltug members, from the user side, and participation in task forces is included in their membership (note: a Corporate Basic membership allows your organisation to participate in 1 task force, with a Corporate Premium membership, your company can have delegates in as many task forces as you want). They are knowledgeable people with a high willingness to share their expertise.

Privacy Council members may therefore come from all areas of companies and organisations.

This Council is in no way a platform for commercial purposes.

4. Participation

The Privacy Council meets on a regular basis, to be determined by the Privacy Council members. Privacy Council members are expected to share their experiences, come up with topics, present topics in meetings, and attend the gatherings on a regular basis.

Meetings take place both online and in-person. As trust is crucial in order to share information, and this trust is built when members know each other personally, regular participation is expected.

On occasion, the Privacy Council may invite non-member guests who have specific expertise or experience in the topic being addressed.

5. Confidentiality

Meetings follow the Chatham House Rule: participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed. However, the conclusions of the Council’s conversations can be used to share knowledge and best practices with the Beltug community.

6. Potential conflicts of interest

In the event of a potential conflict of interest on an issue being discussed, the concerned member will not be involved in the determination of Beltug’s position.