1. Background

SAP S/4HANA is SAP’s ERP platform for large enterprises. It is the combination of SAP Business Suite 4 and the SAP HANA database. As SAP Business Suite only runs on the SAP HANA database, the product is packaged as one: SAP S/4HANA.

SAP’s classical R3, ERP and ECC based business suite and related products were designed to run on several database platforms. SAP has announced the end of maintenance for SAP ECC by 2030.
Many organisations will migrate to SAP S/4 HANA in the next years. Beltug received a lot of questions on the preparation, so we decided to set up a task force for the interested members.

2. Scope and mission

Many questions remain as to the migration to S/4HANA. The mission of the task force is to allow for information sharing. In order to do so, the task force will:

• Bring together organisations that are migrating to S/4 HANA in a neutral environment
• Offer interested members a platform to share do’s and don’ts

This specialist SAP S/4HANA migration task force meets, discusses and makes suggestions and recommendations to Beltug regarding issues, activities and lobbying efforts that can be undertaken in the relation to the migration to SAP S/4HANA.

Conclusions, best practices and insights may be communicated to the other members via the usual Beltug activities. Organisation of events is not intended to be within the scope of this initiative, as that is already part of the regular Beltug activities.

The set-up of the SAP S/4HANA migration task force is flexible, informal, consensual and determined together with the members of the group. Beltug facilitates the SAP S/4HANA task force. If needed, Beltug cuts the knot on decisions to be taken, always with a view on the interests of the Beltug community and the constructive functioning of the SAP S/4HANA task force.

3. Members: who can apply?

Interested Beltug members can apply at info@beltug.be.

Members of the SAP S/4HANA migration task force are those within their organisations involved in the migration to S/4HANA. Depending on the organisations, these are CIOs, project leaders, members of the project teams or people responsible for the SAP account.

They must be Beltug members, from the user side, and participation in Task Forces is included in their membership (note: a Corporate Basic membership allows your organisation to participate in 1 task force, with a Corporate Premium membership, your company can have delegates in as many task forces as you want). They are knowledgeable people with a high willingness to share their expertise.

The task force may not be used in any way for commercial purposes.

4. Participation

The SAP S/4HANA migration task force meets on a regular basis, to be determined by the SAP S/4HANA migration task force members. The members are expected to share their experiences, come up with topics, present topics in meetings, and attend the gatherings on a regular basis.

Meetings take place both online and in-person. As trust is crucial in order to share information, and this trust is built when members know each other personally, regular participation is expected.

On occasion, the SAP S/4HANA migration task force may invite non-member guests who have specific expertise or experience in the topic being addressed.

5. Confidentiality

Meetings follow the Chatham House Rule: participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed. However, the conclusions of the SAP S/4HANA migration task force’s conversations can be used to share knowledge and best practices with the Beltug community.

6. Potential conflicts of interest

In the event of a potential conflict of interest on an issue being discussed, the concerned member will not be involved in the determination of Beltug’s position.